Private Event FAQ
WHERE DO I PARK?
You can park anywhere along the street or in the parking lot of 800 Moss St. Unless other arrangements are made, the party will be in 1724 McAlester St.
CAN I DECORATE THE SPACE?
Yes, you may bring and set up decorations, but be sure to include set-up time in your reservation. Please only use painters tape or push pins to attach streamers or banners to the walls so they are easily removed. You may not put nails in the walls or otherwise alter the physical condition of the space. (If you’re not sure if your decorations are ok, just ask us in advance!) All decorations must be removed at the end of your party.
CAN I BRING FOOD AND REFRESHMENTS?
Yes! You are allowed to bring in any food or drink, but are also responsible for bringing any plates, cups, and/or utensils, AND for clean up of all of these materials. Anything YOU or your party brought, you MUST clean up. We have a dumpster and trash bags that you will be able to use to dispose of the aftermath.
CAN I BRING ALCOHOL?
Yes! You are welcome to bring alcohol, but are expected to partake in a healthy, civilized manner. Access Arts staff is not licensed to serve alcohol, so you are responsible for verifying guests’ ages. You are also responsible for bringing your own cups/utensils for any food or drink.
CAN I COME EARLY TO SET UP?
Please do not arrive before your scheduled room reservation time. If you need extra time to set up, include that in your reservation time. In addition to the regularly allotted 2 hours, you can add an extra hour to your reservation time for an additional $25. Be sure to take your set up time into consideration when telling your guests when to arrive. Example: If you want your guests to get there at 3 pm, schedule your reservation for 2:30 (or earlier) to allow for set up time.
CAN PEOPLE STAY IF THEY AREN'T DOING THE PROJECT?
We have to be mindful of room capacity safety laws. Anyone who stays in the space must be included in that head count. As long as the room capacity stays below that limit, up to 5 guests are welcome to stay and watch. These 5 do not have pay the project fee. If more than 5 wish to attend, they must pay the project fee, even if they do not complete the project. Additionally, if we allow you extra space for food or drink, guests are not allowed to congregate there during the event, as this makes it difficult for our staff to keep track of people in multiple areas.
WHAT IF SOMEONE DOESN'T SHOW UP THE DAY OF, DO WE STILL HAVE TO PAY FOR THEM?
If the lack of one person puts you in a different instructor fee category, you will not get a refund for this advance payment difference. However, you will not have to pay the per person project fee for this member. All parties will be charged a project fee for a minimum of 7 participants, even if fewer people show up.
WHAT CLEANING WILL I BE RESPONSIBLE FOR?
Anything YOU or your party brought, you MUST clean up and remove from the premises. We have a dumpster and trash bags that you will be able to use to dispose of the aftermath. We will handle the clean up and put away of all tools and materials used for the art-making.
HOW/WHEN WILL WE GET OUR FINISHED PROJECTS?
For all paint and print projects, you will be able to leave the event with your finished project in hand. If your group does a ceramics project, you will leave the pieces here at our studios, and we will take 2- 3 weeks to glaze and fire the projects to ensure they are food safe (except for the chia pets!). We will then box them up and email you to let you know that the pieces are ready for pick-up. To keep things flowing smoothly in our studio, we ask that one person from your group pick up all of them and distribute to the others.
ARE YOUR STUDIOS ACCESSIBLE?
Yes! All of our facilities are wheelchair accessible.
WHAT COVID PROTOCOLS ARE YOU TAKING?
Access Arts requires that all employees and all students wear masks while in our facility. We are limiting the class sizes and number of classes offered, in addition to separating the stations to uphold social distancing. Between each class we are cleaning and sanitizing the studios according to CDC guidelines.
If you cancel the event at least 3 weeks in advance, you will receive a full refund. If you cancel the event any time after this deadline, you will not have to pay the project fees, but will not get a refund on the room or instructor reservation fees.
hOW MUCH IN ADVANCE DO I HAVE TO PAY THE ROOM AND INSTRUCTOR FEES?
You have to pay the room and instructor fees at least 3 weeks before the scheduled event, unless specified differently by one of our staff.