Private Event FAQ
CAN I DECORATE THE SPACE?
Yes, you may bring and set up decorations, but be sure to include set-up time in your reservation. Please only use painter's tape to attach streamers or banners to the walls so they are easily removed. You may not put nails in the walls or otherwise alter the physical condition of the space. (If you’re not sure if your decorations are ok, just ask us in advance!) All decorations must be removed at the end of your party.
CAN I BRING FOOD AND REFRESHMENTS?
Yes! You are allowed to bring in any food or drink but are also responsible for bringing any plates, cups, and/or utensils, AND for clean up of all of these materials. Anything YOU or your party brought, you MUST clean up. We have a dumpster and trash bags that you will be able to use to dispose of the aftermath.
CAN I BRING ALCOHOL?
Yes! You are welcome to bring alcohol but are expected to partake in a healthy, civilized manner. Access Arts staff is not licensed to serve alcohol, so you are responsible for verifying guests’ ages. You are also responsible for bringing your own cups/utensils for any food or drink.
CAN I COME EARLY TO SET UP?
Please do not arrive before your scheduled room reservation time. If you need extra time to set up, include that in your reservation time. In addition to the regularly allotted 2 hours, you can add an extra hour to your reservation time for an additional $25. Be sure to consider your setup time when telling your guests when to arrive. Example: If you want your guests to get there at 3 pm, schedule your reservation for 2:30 (or earlier) to allow for set up time.
CAN PEOPLE STAY IF THEY AREN'T DOING THE PROJECT?
We have to be mindful of room capacity safety laws. Anyone who stays in the space must be included in that headcount. As long as the room capacity stays below that limit, up to 5 guests are welcome to stay and watch. These 5 do not have to pay the project fee. If more than 5 wish to attend, they must pay the project fee, even if they do not complete the project. Additionally, if we allow you extra space for food or drink, guests are not allowed to congregate there during the event, as this makes it difficult for our staff to keep track of people in multiple areas.
WHAT IF someone doesn't show up the day of, do we still have to pay for them?
If the lack of people puts you in a different instructor fee category, you will not get a refund for this advance payment difference. However, you will not have to pay the per person project fee for this member. All parties will be charged a project fee for a minimum of 7 participants, even if fewer people show up. However, you will be charged accordingly for the situation listed in the previous question.
What cleaning will i be responsible for?
Anything YOU or your party brought, you MUST clean up and remove from the premises. We have a dumpster and trash bags that you will be able to use to dispose of the aftermath. We will handle the clean-up and put-away of all tools and materials used for the art-making.
How/when will we get our finished projects?
For all paint and print projects, you will be able to leave the event with your finished project in hand. If your group does a ceramics project, you will leave the pieces here at our studios, and we will take 2- 3 weeks to glaze and fire the projects to ensure they are food safe (except for the chia pets!). We will then box them up and email you to let you know that the pieces are ready for pick-up. To keep things flowing smoothly in our studio, we ask that one person from your group pick up all of them and distribute them to the others.
are your studios accessible?
Yes! All of our facilities are wheelchair accessible.
What covid protocols are you taking?
Access Arts requires that all employees and all students of school-age and older (5+) wear masks while in our facilities. Between each class, we are cleaning and sanitizing the studios according to CDC guidelines. We are also requiring all members of your party that enter the facilities sign-in, so if there IS a positive COVID case, the city can execute proper contact tracing.
If you cancel the event at least 3 weeks in advance, you will receive a full refund. If you cancel the event any time after this deadline, you will not have to pay the project fees, but will not get a refund on the room or instructor reservation fees.
how much in advance do i have to pay the room and instructor fees?
You have to pay the room and instructor fees at least 3 weeks before the scheduled event, unless specified differently by one of our staff.
HOW LONG DO THE PROJECTS TAKE TO MAKE?
The projects usually take between an hour to an hour and a half. So if you are planning on bringing food and refreshments, or even gifts and such, you are welcome to use any remaining time to do so! Please let us know beforehand when we contact you, so our instructors can know to anticipate the events of the day.
WHAT CAN I DO WITH EXTRA TIME?
If you have food and refreshments, or even gifts and such, you are welcome to use any remaining time to do so. You also are not required to use up remaining time, but will not be getting a refund on any of the event space rental fees ($50 for the full two hours, $25 for an additional hour).
DO WE NEED TO WEAR ANYTHING IN PARTICULAR FOR THE PROJECT?
For all of these projects, you should expect to get a little messy! So, we would encourage you to wear clothes that you don't mind getting a little dirty in, but know that we will also provide aprons and towels for your group.